Guidelines For Presenters

Tutorials on May 21, 2019 available here

Plenary, Special and Invited Speakers List available here

Final Program available here

Digital abstract book can be downloaded here

Printable version of the program here


Here are some general guidelines for presenters at CBS 2019

  1. Oral Presenters
  2. Poster Presenters

Oral Presenters

Each timeslot for talks is 15 minutes, so plan on delivering an 10-12 minute talk, leaving 3-5 minutes for questions and switching over between speakers. Invited keynote talks is 30 minutes, so plan delivering a 25 minutes talk and leaving 3-5 minutes for questions too.  As you will be speaking to a multidisciplinary audience, you are encouraged to provide a significant introduction at the start of your presentation to help put your project and results in context.

All talks should be saved on a USB key and loaded on the laptop present in your lecture room at least 20 minutes prior to the start of your session (loading the day before is encouraged, to give you time to check your slides).
We strongly recommend using Microsoft Office PowerPoint for your presentation. Please note that the congress computers are being supplied with PowerPoint 2013. All presentations will be in a WIDESCREEN format. To take full advantage of the new widescreen format, we recommend that you build or convert your presentation to 16:9.

If you intend to use another type of presentation software, or intend to use multiple videos or large media as part of your presentation, please e-mail the secreatray ( at least one week prior to the conference so arrangements can be made. Each session will have one chair and one co-chair as well as a technical helper.

Please arrive at your presentation at least 20 minutes prior to the start of the session to introduce yourself and work out any technical issues that may exist (including microphones, laser pointers, etc.).

Please respect the chairs if they indicate you are out of time - it is important to keep within the ~12 minute oral presentation time in order to avoid delays in the sessions and in order to provide an opportunity for people who wish to move between sessions to do so. All graduate student presenters will be judged, with best presentation awards to be given at the end of the conference. We strongly encourage you to stay until the end of the conference so you can receive your award.


Each room is equiped with a microphone, a computer, a projector and a screen. Using your own computer will be only allowed in exceptional circumstances: your request must be made the day before at the speaker ready desk and authorized by the organizers. Compatibility test of your equipment will be required. Please note that the time used to switch computer will be deducted from the allotted 15-minutes.

Important Note for Macintosh Users

In order to use MAC presentations on a PC compatible computer, please note that you need to prepare it according to the instructions below, before bringing it to the Speaker Ready Room:

  • Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  • Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC).
  • Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC).

You may use your own Macintosh laptop computer as a back-up. In such a case, please make sure to provide a Mini DisplayPort to HDMI or VGA Adapter (Dongle). Please visit the Speaker Ready Room to check your presentation and advise the staff of your intent to use your own laptop. Please arrive at the Plenary room at least 30 minutes prior to the start of your session to plug in your laptop and check your presentation on the projection system.

Poster Presenters

The Poster Session provides an opportunity for informal, interactive presentations and discussions. It will  be located in the Foyer during coffee breaks.  Authors are expected to be physically present at their poster during their formal poster session to answer questions. We recommend you prepare a brief (~2-3 minute) summary presentation you can give about your poster in preparation for this poster session. Each presenting author will receive a poster code by e-mail.
The poster board surface area is 40’ (102 cm) high and 80’ (203 cm) wide. Each author will own 1/2 side of a poster board and each will have a useable area measuring 38" (97 cm) high and 38" (97 cm) wide. Poster materials should not extend outside the assigned area.  Please note that, by requirement of the poster board supplier, posters may only be attached to the poster boards using Velcro tabs - we will provide these tabs at the conference. A label indicating your number will be placed on the top of your board space.


  • Poster session 1: Wednesday, May 22, 2019, form 15:00 to 16:00
  • Poster session 2: Thursday, May 23, 2019, from 10:00 to 10:45
  • Poster session 3: Friday, May 24, 2019, from 9:45 to 10:30
  • Poster session 4: Friday, May 24, 2019, from 15:15 to 16:00

If you present during the Poster Session 1 or 2, your poster should be mounted no later than 12:00 AM on Wednesday, May 22, 2019 and removed by 12:00 AM on Thurday, May 23, 2019.

If you present during the Poster Session 3 or 4, your poster should be mounted no later than 8:00 AM on Friday, May 24, 2019 and removed by 17:30 AM on Friday, May 24, 2019.

Any posters left up will be kept at the registration desk and, if unclaimed by the end of the conference, will be discarded. Best poster awards will also be given at the closing session - judging will occur during the dedicated poster session time slot . If the presenter is not physically present when the judge arrives, the presenter will not be eligible to receive a poster award.

Important Dates

Call for papers and registration opening
November 15, 2018

Abstract submission deadline - Extension
February 28, 2019

Paper acceptance notice
March 18, 2019

Early bird and presenting author registration deadline
April 1, 2019

Online registration deadline
May 15, 2019

May 21-24, 2019

Subscribe to CBS Annual Meeting 2019 Newsletter