Guidelines For Presenters

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Here are some general guidelines for presenters at CBS 2019

Oral Presenters

Each timeslot for talks is 15 minutes, so plan on delivering an 10-12 minute talk, leaving 3-5 minutes for questions and switching over between speakers. As you will be speaking to a multidisciplinary audience, you are encouraged to provide a significant introduction at the start of your presentation to help put your project and results in context. All talks (oral and poster highlight) should be saved on a USB key and loaded on the laptop present in your lecture room at least 15 minutes prior to the start of your session (loading the day before is encouraged, to give you time to check your slides). The laptop will be running Microsoft PowerPoint - we recommend you save your file as a .ppt file instead of a .pptx file to avoid any potential compatibility problems. If you intend to use another type of presentation software, or intend to use multiple videos or large media as part of your presentation, please e-mail the secreatray ( at least one week prior to the conference so arrangements can be made. Each session will have one chair (typically a faculty member) and one co-chair (typically a senior graduate student) as well as a technical helper. Please arrive at your presentation at least 15 minutes prior to the start of the session to introduce yourself and work out any technical issues that may exist (including microphones, laser pointers, etc.) Please respect the chairs if they indicate you are out of time - it is important to keep within the ~12 minute oral presentation time in order to avoid delays in the sessions and in order to provide an opportunity for people who wish to move between sessions to do so. All graduate student presenters will be judged, with best presentation awards to be given at the end of the conference. We strongly encourage you to stay until the end of the conference so you can receive your award.

Poster Presenters

Poster boards will be available that are 38" (97cm) high and  38" (97cm) wide - please ensure that your poster fits within this size. Please note that, by requirement of the poster board supplier, posters may only be attached to the poster boards using Velcro tabs - we will provide these tabs at the conference. Posters will be located in the TBC and should be mounted no later than 11:00AM on Thursday, May 17th. Authors are expected to be physically present at their poster during the formal poster session (4:00-6:00PM on Thursday, May 17th) to answer questions. We recommend you prepare a brief (~2-3 minute) summary presentation you can give about your poster in preparation for this poster session. Please de-mount your poster by 4:15PM on Friday, May 18th - any posters left up will be kept at the registration desk and, if unclaimed by the end of the conference, will be discarded. Best poster awards will also be given at the closing session - judging will occur during the dedicated poster session time slot on Thursday afternoon. If the presenter is not physically present when the judge arrives, the presenter will not be eligible to receive a poster award.

Important Dates

Call for papers and registration opening
November 15, 2018

Abstract submission deadline
February 22, 2019

Paper acceptance notice
March 18, 2019

Early bird and presenting author registration deadline
April 1, 2019

Online registration deadline
May 15, 2019

May 21-24, 2019

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